For Entrepreneurs, Startups, and Growing Teams

The Situation

You run a solo coaching business and recently started promoting your services through webinars and social media. As your client list grows, you're spending more time on admin tasks—responding to emails, setting appointments, updating spreadsheets—and less time actually coaching. Important client emails are getting buried, and follow-ups are slipping through the cracks. Hiring a full-time assistant seems excessive, but you clearly need help.

The solution

You partner with Consultiqa Mergers LLP and assign one of our trained virtual assistants to your account. The VA takes over calendar management, organizes your inbox, books client calls, sends payment reminders, and even handles travel planning for your upcoming seminars.

Now, your day is focused on serving clients while your VA keeps everything running smoothly in the background. As a result, your client experience improves, you’re more productive, and you scale without burning out or breaking the bank.

Calendar management & appointment setting

Let us keep your calendar organized, up-to-date, and conflict-free so you never miss a meeting or double book again.

What We Do:

  • Manage and sync personal/business calendars (Google Calendar, Outlook, Calendly, etc.)
  • Schedule internal and external meetings, calls, interviews, and events
  • Send confirmations and reminders to all parties
  • Reschedule or cancel appointments and inform attendees promptly
  • Buffer time planning and priority task allocation

Value to Clients:
Saves hours of daily planning, ensures your schedule runs smoothly, and keeps your day optimized for productivity.

Email handling and inbox organization

Our VAs manage and streamline your email inbox so that you only see what matters—no more clutter, missed messages, or unread client emails.

What We Do:

  • Sort and label incoming emails by priority, sender, or project
  • Respond to common queries using pre-approved templates
  • Flag urgent items and assign follow-up reminders
  • Unsubscribe from spam/junk and organize archived threads
  • Draft and send professional emails on your behalf (as instructed)

Value to Clients:
Keeps your inbox clean, organized, and under control—freeing you to focus on leadership, not admin.

Data entry, research, and admin tasks

We handle repetitive and detailed back-office work so your team can focus on strategic priorities.

What We Do:

  • Accurate data entry into spreadsheets, databases, CRMs, or business tools
  • Internet-based research (competitor analysis, product sourcing, contact info)
  • Document formatting and report preparation
  • Invoice creation, filing, and digital recordkeeping
  • Admin process documentation (SOPs, workflows, logs)

Value to Clients:
Reduces manual workload, improves data accuracy, and supports informed business decisions with reliable research and tracking.

Travel booking and expense tracking

We manage your travel plans and expense workflows from end-to-end—perfect for founders, sales teams, and remote managers.

What We Do:

  • Book domestic/international flights, hotels, and car rentals based on preferences
  • Create detailed itineraries including local transport and meeting schedules
  • Track receipts, generate expense reports, and submit claims (if integrated)
  • Manage loyalty programs, rebooking, and cancellations
  • Budget-wise booking aligned with your company travel policy

Value to Clients:
Eliminates travel planning stress, prevents costly errors, and ensures organized expense management.

Client communication and follow-up

We help you maintain professional, timely communication with your clients, prospects, and partners—enhancing trust and retention.

What We Do:

  • Respond to client emails, inquiries, or requests using your brand tone
  • Schedule follow-up calls, send thank-you messages, and nurture client relationships
  • Set reminders for contract renewals, milestone check-ins, or status updates
  • Log communication in CRM or spreadsheets
  • Prepare call summaries, recap emails, and meeting notes

Value to Clients:
Keeps your client relationships active and professional while reducing communication delays and missed opportunities.

Why It Matters:
Focus on your business growth while we take care of the daily operational load.

Frequently Asked Questions (FAQs)

Our VAs can support a wide range of administrative and operational tasks, including:

  • Calendar and meeting management
  • Inbox cleanup and email organization
  • Travel booking and expense tracking
  • Client communication and follow-ups
  • Online research, data entry, and CRM updates

Yes. Our VAs are proficient in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft Office, and other productivity tools. We also support project management tools like Trello, Asana, ClickUp, and Slack.

Absolutely. You can authorize your VA to communicate professionally via phone, chat, or email using your brand tone and SOPs. They can manage follow-ups, confirmations, inquiries, and even vendor coordination.

Will I have the same VA every day?

We follow strict confidentiality policies and sign NDAs with every client. Your data is protected through secure communication channels, and our VAs are trained in safe data handling practices.

No problem. We offer flexible plans starting from a few hours per week to full-time support. You only pay for what you use, and you can scale up or down based on workload.

Yes. We have VAs who can work according to your preferred time zone, including EST, PST, GMT, and IST. Whether you need early morning scheduling or after-hours support, we can accommodate.

We’ll set up communication via your preferred tools such as Slack, WhatsApp, Email, or Zoom. You’ll also receive daily or weekly reports on task completion and progress.

Yes. If you’re not fully satisfied, we will quickly reassign a new VA who better fits your requirements, at no additional cost. Our priority is your comfort and business continuity.

You can get started within 24–48 hours. After a quick discovery call and needs assessment, we match you with the best-fit VA and start onboarding immediately.

Custom Solutions Available

Need a bespoke process, language support, or integrated CRM solution? We’ll design a dedicated team and workflow just for you. Every client engagement begins with a discovery session to map your needs to the right talent and tools.

Flexible Pricing. Reliable People. Real Results.

Whether you need one virtual assistant or a full-scale support team, we’ve got you covered.

Available 24/7 Globally
info@consultiqamergers.com

Virtual Assistant Services

Our professional virtual assistants help streamline your business operations by managing day-to-day tasks with precision, confidentiality, and efficiency. Whether you’re an overwhelmed entrepreneur or an expanding team, we deliver seamless back-office support that feels like an extension of your business.
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